Sector: Other

Location: Tyne and Wear

Job Reference: NB85823

Bid Coordinator required for a new, permanent role in the Gateshead area.   This is ideally a full-time role but, experienced candidates looking for part-time work will also be considered.

The Role
You will work in a team of Bid Managers, Estimators and Graphic Designers and be responsible for co-ordinating and administering the bidding and business development functions.

Duties will include:
Managing the receipt of all tender information from various procurement portals and other sources such as dedicated email accounts for tenders etc.
Organise internal meetings such as tender and pqq launch, strategy and settlement meetings.
Setup and maintain ViewPoint document storage and distribution ensuring implementation and compliance with BMS process and procedures.
Organise the compilation and distribution of subcontract enquiries and assist the wider team with tender returns.
Organise subcontract meetings.
Management of Client tender documents during the preconstruction stage including amendments acknowledgement and distribution to internal bid team and external companies such as subcontractors and designers engaged by us.
Manage Tender query process and distribute / highlight responses to team
Update project details on Oracle Salescloud.
Assist in the preparation, compilation and management of interim and final bid submission documents.
Input and maintain information for opportunity pipeline on company CRM – Oracle Sales Cloud.
Maintaining information Library regionally with content from submitted bids and PQQ’s including production of Project Data Sheets on award of contract, archiving of client references, cv’s, arranging and storing of photography etc.
Inside Knowledge updates – ensuring information on regional projects is produced and maintained.
Information gathering – collecting information from project teams including external consultants and clients.
Assistance in organising corporate events such as industry dinners, awards dinners etc.
Collating information and production of Awards submissions.
Collating news for Social Media and uploading stories to Yammer.
Communication liaison – attend Monthly Communications Calls with Group Comms.
Input into bids and PQQ’s – collating information and production of high-quality responses.
EOIs – collating information and production of responses such as PowerPoint presentations as well as brochures/literature for external publication.

Applicants must have a good understanding of tender processes and possess strong interpersonal skills as the role requires working closely with a number of internal and external parties. Candidates will need to be well organised and proactive, and possess excellent communication skills. An ability to work to deadlines is essential.

Applicants absolutely MUST have an excellent working knowledge of ViewPoint including establishment of file structures, workflows and security of access & use.  The will have an overall excellent working knowledge of Microsoft too – Teams, Word, Excel, PowerPoint etc.


This is a permanent position and Corepeople Recruitment Limited will be acting as an employment agency for permanent recruitment on behalf of our client.

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